Event Policies

Frosty Fur Fest 2026 Code of Conduct Policy

Welcome to Frosty Furry Fest, where we’re pawsitively dedicated to creating an un-fur-gettable, safe, and inclusive experience for all! This Code of Conduct applies to everyone at Frosty Fur Fest 2026 (Feb 14–15, Crowne Plaza Baton Rouge), including attendees, committee members, volunteers, vendors, and guests. By attending, you agree to follow these rules to keep our wintery furry bash fun and welcoming for our furry family. Violations may result in warnings, removal, or bans. Questions? Contact us! 

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1. Be Respectful and Inclusive

• Treat Everyone with Kindness: Respect all attendees, regardless of fursona, gender, race, age, disability, orientation, or background. Harassment, bullying, or discrimination (e.g., offensive comments, unwanted physical contact, or exclusionary behavior) is not tolerated.
   

• Consent is Key: Ask for permission before physical contact (e.g., hugs, high-fives), taking photos/videos, or sharing someone’s image on X or elsewhere. Respect boundaries, especially for fursuiters and minors.
   

• Family-Friendly Vibe: Keep language, behavior, and costumes appropriate for all ages. Avoid explicit content, including in fursuits, art, or conversations (pup-hoods are acceptable), especially in public spaces (e.g., main ballroom, Dealers’ Den, etc). NSFW content will be sold in the 18+ Night Market. Please make sure that your items are concealed when moving throughout the hotel after leaving the vendor area. There is an 18+ event: Night Rave on day 1; the rules are: no genitalia exposed and no sexual conduct.
   

2. Follow Safety Protocols

• Venue Rules: Adhere to Crowne Plaza Baton Rouge policies (main ballroom: 4,000 sq ft, 300–400 capacity; Camellia breakout rooms: 1,200 sq ft, 75–150 capacity). No running, climbing, or damaging property.
   

• Pathways and Capacity: Maintain 10-ft pathways for accessibility and safety. Respect capacity limits labeled throughout the venue.
   

• Sanitization: Use sanitized props and wash hands before/after using shared items. Headless Lounge provides sanitizing supplies for fursuiters.
   

• Age Restrictions: Attendees under 16 require an 18+ chaperone with them at all times, verified at registration. Events like Night Dance Party, Night Market, and Night Rave are age-restricted. Id’s will be checked and minor wristbands (if applicable) will be given.
   

• Fursuit Safety: Use Headless Lounge for breaks, hydration, and repairs. Report overheating or mobility issues to Fursuiter Safety Assistants.
   

3. Event-Specific Guidelines

• Registration and Wristbands: Wear wristbands at all times, issued by Registration Attendants. Report lost wristbands to registration.
   

• VIP Perks: Respect early entry and priority seating . Do not interfere with VIP areas (e.g., lounges).
   

• Events: Follow Activity Facilitator instructions for events (e.g., Fursuit Parade, Talent Show, Frosty Fursona Scavenger Hunt). No disruptive behavior (e.g., interrupting performances, crowding photo ops).
   

• Vendors: Respect labeled Dealers’ Den/Night Market rules. No unauthorized selling or soliciting.
   

• Photography: Obtain consent before photographing/videotaping attendees, especially fursuiters or minors. Event Photographers and Social Media Assistants will request consent for official media.
   

4. Prohibited Behaviors

• Harassment: Includes stalking, intimidation, unwanted advances, or offensive remarks (e.g., slurs, hate speech).
   

• Disruptive Conduct: Includes excessive noise, throwing objects, or interfering with events (e.g., Talent Show, Night Rave).
   

• Illegal Activities: No drugs, weapons, or illegal substances (per Louisiana law). Alcohol restricted to Crowne Plaza’s licensed areas and personal rooms.
   

• Inappropriate Attire: No explicit, offensive, or unsafe costumes (e.g., sharp props, overly revealing outfits). Fursuits must allow safe movement and visibility.
   

• Unauthorized Access: No entering restricted areas (e.g., staff/committee lounge, Platinum/Diamond Exclusive Lounge without wristband).
   

5. Reporting Violations

• How to Report: Contact Safety Monitors, committee members (e.g., Safety Lead), or Directors Sandy and Thor. On-site, visit the registration desk or any volunteer. Anonymous reports accepted online through the contact page.
   

• What to Expect: Reports are reviewed by the Safety Lead and event organizers promptly. We prioritize confidentiality and may involve Crowne Plaza security or local authorities for serious violations (e.g., illegal activities).
   

6. Consequences for Violations

• Warnings: Minor infractions receive verbal/written warnings from Safety Monitors or committee members.
   

• Removal: Serious or repeated violations (e.g., harassment, disruptive behavior) may lead to removal from the event without refund, determined by Safety Lead and organizers.
   

• Bans: Severe violations (e.g., illegal activities, intentional harm) may result in a permanent ban from future events.
   

• No Retaliation: Retaliation against reporters or staff is prohibited and may lead to immediate removal or bans.
   

7. Accessibility and Accommodations

• Accessibility: Pathways and lounges are designed for accessibility. Please refer to the Accessibility Policy and if you have any question or accommodation request, please message us.
   

8. Changes to This Policy

We may update this Code of Conduct to keep it as fresh as new-fallen snow. Changes will be posted on frostyfurfest.com and announced on all socials. Check before February 14, 2026. Attendance implies agreement to the most current policy.

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9. Contact Us

Have questions or concerns? Reach out to our furry team!